1. Choose Aspects of the Theme
- While color is straightforward, a well-executed color scheme can make an ordinary event extraordinary. For example, the use of vibrant color schemes, such as magenta, emerald green and canary yellow, is a major trend for 2018.
- A concept is an idea typically taken from a movie, culture, or fashion. For example, an annual event that is renowned for its exuberant themes is the Met Gala. This year’s theme, “Heavenly Bodies,” is inspired by Catholicism and resonates throughout the entire event. The gala will take place at renowned New York City museum, The Cloisters. The medieval European exhibits make it a perfect fit for location and the dress code will be inspired by iconic religious garbs. As the focal point of conversation, a robe lent from the Sistine Chapel will be on display (a treat since it is rarely shown outside the Chapel).
- Other concepts that are great theme ideas include Mardi Gras, a fairytale ball or the 1920s era of the Great Gatsby.
- Ambiance defines an event’s overall atmosphere for example, rustic, classy or modern can all describe the overall “feel” of an event. Typically, ambiances help shape the type of decor and furniture to use for your event.
2. Create a Shopping List
3. Shop Around
This step can be hard after spending time asking questions and establishing rapport with vendors. Be honest and let vendors know that you’re just asking for a quote, and cannot agree on anything today. Budgeting and planning is a game of give and take. Getting quotes allows you to decide which event items mean more to you, and which ones can forego all the bells and whistles.
Another thing to consider when budgeting is deciding if you want to take a DIY (do-it-yourself) approach with any of the items. If you have a flair for beautiful calligraphy or artisanal craftsmanship, this might be a good route. Some items that are typically tackled in the DIY-fashion are favors, photo booth props, invitations and signage.